Date : 8/13/2020 6:07:48 PM

Your Patient Information - Privacy Notice

Salisbury NHS Foundation Trust Privacy Notice (for Patients)


Salisbury NHS Foundation Trust collects information about you when you are referred by your GP for treatment and during your clinical consultation. We also collect information when you voluntarily complete customer surveys, provide feedback and speak to a member of our team.

As a healthcare provider we need to hold information about our patients to help ensure that they receive proper, necessary and effective treatment. We firmly believe that information should be held securely and should only be available on a ‘need to know’ basis. The information includes:

  • your full name, date of birth and address, phone number, email address
  • your next of kin contact details
  • medical test results, symptoms and diagnoses
  • details of contact we have had with you, such as referrals
  • details of the services you have received
  • patient experience feedback and treatment outcome information you provide
  • notes and reports about your health and any treatment you have received or need, including clinic and operational visits and medicines administered

Working in Partnership with Your GP

As a trusted Healthcare partner the Salisbury NHS Foundation Trust (SFT) clinical staff have been granted read only access to a limited view of your GP electronic patient record when supporting your care. This access has been granted by the Wiltshire Clinical Commissioning Group (Wiltshire CCG) for the majority of GP practices who are using the TPP SystmOne electronic patient record system.

In conjunction with your GP practice we will ensure access to your GP electronic record is strictly controlled and monitored. If you wish to prevent the hospital from accessing your GP electronic record please contact your GP practice who can arrange.

The patient leaflet and responses to commonly asked questions for the TPP SystmOne electronic patient record system provides further details as to how your medical information is managed and shared. To access these, ‘click’ on the links below:

TPP SystmOne Frequently Asked Questions

TPP SystmOne Support

Legal Basis for Sharing of Information

As a healthcare provider we access your healthcare information to provide direct care in accordance with Schedule 2 and 3 of the Data Protection Act 1998, and with effect from 25th May 2018 Articles 6 and 9 of the EU General Data Protection Regulations.

The information we hold about you helps us to:

  • provide a good basis for all health decisions made by you and your healthcare professional
  • make sure your care is safe and effective
  • work effectively with others providing you with care

We may also use your information to:

  • analyse how visitors use our website to improve services;
  • assess the quality of care we give you
  • protect the health of the general public
  • monitor NHS spending
  • manage health services
  • help investigate any concerns or complaints you or your family have about your healthcare
  • report infectious diseases
  • help with accounts and auditing
  • secure clinical funding from your GP and the Clinical Commissioning Group
  • report fraudulent claims for NHS treatment

Specialist Cancer Drug Funding:

The Specialist Cancer Drug Funding procedures require Salisbury NHS Foundation Trust to submit patient information to NHS England and NHS Improvement (NHS E & I) on the prior approval system (currently Blueteq) to obtain funding for specialist drugs.

These procedures have been designed to:

  • provide patients with faster access to the most promising new cancer treatments
  • drive stronger value for money for taxpayers in drugs expenditure
  • offer those pharmaceutical companies that are willing to price their products responsibly, a new fast-track route to NHS funding for the best and most promising drugs via an accelerated NICE appraisal process, and a new CDF managed access scheme.

Who is this information shared with?

Requests for specialist cancer drugs are shared with Public Health England (PHE). This information is collected, used and shared for the purposes of public health with the aim of

  • making the public healthier and reducing differences between the health of different groups by promoting healthier lifestyles, advising government and supporting action by local government, the NHS and the public
  • protecting the nation from public health hazards
  • preparing for, and responding to, public health emergencies
  • improving the health of the whole population by sharing our information and expertise, and identifying and preparing for future public health challenges
  • supporting local authorities and the NHS to plan and provide health and social care services such as immunisation and screening programmes, and to develop the public health system and its specialist workforce
  • researching, collecting and analysing data to improve our understanding of public health challenges, and come up with answers to public health problems.

For more information about Public Health England and the specialist cancer drug funding please visit:

https://www.england.nhs.uk/cancer/cdf/

Opting out of your information being shared with Public Health England

PHE supports patients to opt out from the cancer registration process should they wish. To support this, PHE provides all cancer centres with patient information leaflets on cancer registration. These leaflets should be made readily available to patients. If you would like to request copies of the leaflet, please email NDRengagement@phe.gov.uk or you can find more information, and access the leaflet from the National Disease Registration Service webpage

Opting out of your information being shared with Public Health England

PHE supports patients to opt out from the cancer registration process should they wish. To support this, PHE provides all cancer centres with patient information leaflets on cancer registration. These leaflets should be made readily available to patients. If you would like to request copies of the leaflet, please email NDRengagement@phe.gov.uk or you can find more information, and access the leaflet from the National Disease Registration Service webpage https://www.ndrs.nhs.uk/

Overseas Patients and Patients Not Ordinarily Resident in the UK

Please refer to our additional privacy notice here :

Overseas patient information may be used to?

  • Establish your identity and your entitlement to free NHS treatment
  • Ensure that the information we hold about you is valid and up to date
  • Record outstanding NHS debts and provide this to the Department of Health & Social Care
  • Determine your immigration status using Home Office services
  • Prevent, detect and prosecute fraud and other crime
  • Provide translation and interpretation services

How long do we keep your personal information for?

The NHS has a comprehensive set of guidelines, which govern the length of time that we may keep your records for, which are called the NHS Retention Schedules. Salisbury NHS Foundation Trust will comply with the NHS Retention Schedules. There may be occasions where the Trust will be obliged to vary from the NHS Retention Schedules, for examples, in response to a Court Order or other equivalent legal requirement. Information about the NHS Retention Schedules may be found via the NHS Digital Website at: https://digital.nhs.uk/article/1202/Records-Management-Code-of-Practice-for-Health-and-SocialCare-2016

The national data opt-out:

NHS Digital is developing a new system to s0upport the national data opt-out which will give you more control over how your identifiable health and care information is used. The system will offers you and the public the opportunity to make an informed choice about whether you wish your personally identifiable data to be used just for your individual care and treatment or also used for research and planning purposes.

What information does the national data opt-out apply to..?

How do you opt out?

By contacting NHS Choices website or telephone contact center: https://www.nhs.uk/pages/home.aspx

Need more information?

Visit the National Data Opt-out web pages: https://digital.nhs.uk/national-data-opt-out

You can also use the opt-out postal service or phone the helpline to access more information:
NHS Digital Contact Centre Tel: 0300 303 5678

GDPR Compliance Statement

Your Employee Information – Privacy Notice
Our duties
How and why is your information shared?
Who do we share your information with?
Do I have a choice about who accesses my medical record?
Security and Performance
Your Rights
Keeping information
Updating this privacy notice
Accessing Information

Our staff at Salisbury District Hospital have long been well regarded for the quality of care and treatment they provide for our patients and for their innovation, commitment and professionalism. This has been recognised in a wide range of achievements and it is reflected in our award of NHS Foundation Trust status. This is afforded to hospitals that provide the highest standards of care.

Salisbury NHS Foundation Trust, Salisbury District Hospital, Salisbury, Wiltshire, SP2 8BJ
T: 01722 336262 E: sft.pals@nhs.net
© 2020 Salisbury NHS Foundation Trust